Billing
The monthly bill, drafted for you and sent only when you say so
Club billing goes wrong in two ways: charges that never make it onto a statement, and statements that go out with something wrong on them. FlightWay accrues charges as they happen and then makes you look before anything is sent.
Charges accrue as they happen
A flight is charged when it is flown, at that aircraft’s rate. Dues are charged on the club’s cycle by member class. Fuel a member bought shows up as a credit once the receipt is approved. By the time month end arrives, the statement is not being assembled from memory, it is already there.
Every charge carries a key derived from its source, so a retried job cannot bill the same flight twice. Balances are always derived from the posted entries rather than stored in a column somebody can edit.
Review is a real step, not a confirmation dialog
The billing run drafts every member’s statement for the period and shows them on one screen. Open one and you see the lines: each flight with its hours and rate, dues, credits, late fees, previous balance. Fix what needs fixing, then approve. Only then does anything go out.
There is no mode where the software mails your members money demands on its own. For a volunteer treasurer who is personally answerable to the people being billed, that is the difference between using the software and being afraid of it.
Collection, by the cheaper rail
Members pay by bank transfer (ACH) or by card, from the statement in the app or from a link in the emailed statement that works without a login. ACH is not gated behind enabling cards, because ACH is the one a club actually wants: Stripe caps its fee at $5 a transaction, which is why a whole month of flying is collected as one debit rather than a fee per flight.
You decide whether the club absorbs processing fees or passes them on, and the member sees the amount before confirming. Clubs that run auto-debit can collect the approved batch on the due day without anyone chasing.
FlightWay takes no share of member payments: no percentage of collections, no per-statement fee, no per-payment fee. The money moves through the club’s own Stripe account into the club’s own bank account, and Stripe’s fee is the only one charged. What that works out to.
Members, classes and the things clubs actually do
Dues follow member class, and billing liability is separate from permission. A maintenance officer can hold an A&P class that is not billed dues without being special-cased in code. Flight credits, buy-ins, prepayments and a member who leaves mid-month are all ordinary entries rather than exceptions to work around.
Receipts from a phone, on the ramp
A member fuels away from base and photographs the receipt. It arrives for approval, and once approved it books itself: either as a club expense or as a credit to the member who paid, against the right aircraft. That is the difference between a fuel receipt being recorded and a fuel receipt being an argument in March.
And then it is already in the books
Every one of those movements is a journal entry as it happens, which is why there is no month-end export step and nothing to reconcile against a second system. That part is worth its own page: the club books.
Last updated 18 August 2026.